The iTalent New Recruit Checklist(4 min read)

At iTalent (https://www.italent-me.com ) we often find that new recruit onboarding checklist really assists recruiting our UAE client’s managers and Human Resource staff ensure they are covering all the necessary bases in advance to prepare for onboarding a new recruit and we often help guide them through the process of becoming part of a successful team in tandem with your company needs.

The first days after a recruit commences work are critical and will set the tone for their time spent in your organisation, and determine if your forward investment in that new recruit will pay off handsomely. This simple and quick to read iTalent checklist will be helpful whether you’re recruiting your very first employee or your 100th.

Must have recruit checklist steps:

1. Complete a job requisition document and send to your HR.

Make the hire official with your HR department before proceeding any further.

2. Ensure you complete a work history and background check

This is essential for many positions to ensure the safety and security of clients and colleagues.

3. Review your new candidates schedule and job basics.

This is a chance to contact the employee and clarify the first week’s schedule, provide a time sheet if necessary, and supply basic info, like parking rules and dress code.

4. Review job descriptions and new recruits duties.

Email the employee a copy of the job description, answer any questions, provide an overview of the functional area, and describe how the employee fits into the department. A top iTalent tip is to make this part of your new recruits’ induction or hiring letter.

5. Complete all internal hiring documents and policies

Doing this before your new recruits first day will save both of you time, and let you focus on more important things when they come into the workplace.

6. Prepare team introductions.

Help integrate new employees into your company culture. Email their team to introduce the recruit, set up necessary meetings with key staff members, setup a workplace tour, and arrange social lunches or coffee dates.

7. Prepare your new recruits work environment.

This includes cleaning their new space, getting business cards, access badges, and IT equipment such as computers, phones, etc.

8. Prepare for a new recruit training session

Schedule any training and arrange for trainers, equipment, and space as necessary.

New Hire Checklists for Employers for the First Year:

Day one:

1. Conduct a general oriantation, with tour and introductions.
2. Review first week’s schedule and work hours.
3. Review professional ethics and code of company conduct.
4. Review all policies, such as safety and security policies.
5. Explain the compensation and benefits.
6. Provide a new employee handbook and answer any questions.
7. Review position information.
8. Help set them up with computers or other equipment.

Week One:

1. Give employee any initial assignments.
2. Touch base each day to ensure they are settling in.
3. Review the employee’s probationary period.
4. Check that equipment assigned to the employee is functioning and answer related questions.
5. Ensure employee has met with key colleagues.
6. Invite employee to connect with any company social media accounts.

Month One:

1. Continue to provide regular feedback.
2. Ask for feedback from the employee.
3. Review past assignments.
4. Review upcoming assignments.
5. Ensure employee is on schedule with training.
6. Schedule regular meetings to maximise engagement.

After Three Months:

1. Schedule an informal performance review.
2. Review past and future assignments.
3. Set performance goals.
4. Give and ask for feedback.
5. Check employee progress on training.
6. Discuss end of probationary period.

After 6 Months:

1. Conduct six-month performance review.
2. Review employee goals and progress so far.
3. Set goals and objectives for the next 6 months.
4. Check that employee has received all necessary training.

After 1 Year:

1. Conduct a yearly performance review.
2. Recognize their first year at the company.
3. Discuss goals, projects, and plans for the upcoming year.
4. Answer any questions and give/receive feedback.
5. Discuss compensation and raise policies.

Discover more about iTalent and our recruitment offerings for the UAE, Saudi Arabia and broader Middle Eastern markets.

italent was founded in 2012 in the United Arab Emirates born in a challenging market, one key reason for our success is we have unparalleled commitment and determination to deliver the highest levels of recruitment and executive search.

These fundamentals allowed us to build a reputation and gain the trust and respect of some of the biggest clients and most Senior candidates in the Region. Our team is all seasoned professionals, and with over 100 years of recruitment experience in our office, we are a key part of our clients’ Talent Acquisition Strategies.

You can contact us by using our contact form or call us on +971 (0)4 421 3490 or email us at info@italent-me.com and we will be happy to help.

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